Training Course on Participatory Monitoring and Evaluation

Course Overview

Course Overview

The Participatory Monitoring and Evaluation (PM&E) course offers a concise yet comprehensive exploration of the principles, tools, and practices required to effectively engage stakeholders and promote inclusive decision-making throughout the project cycle. The course is designed for professionals and practitioners involved in project management, monitoring and evaluation, and community development who seek to strengthen their capacity in participatory approaches.

Through practical examples, case studies, and interactive exercises, participants will learn how to meaningfully involve project stakeholders—including beneficiaries and community members—in monitoring and evaluation processes. The course emphasizes participatory data collection methods, inclusive analysis techniques, and stakeholder engagement tools that enhance ownership, accountability, learning, and sustainable development outcomes.

Learning Objectives

By the end of this course, participants will be able to:

• Understand the Participatory Monitoring and Evaluation (PM&E) process
• Develop PM&E results levels
• Define appropriate indicators for PM&E
• Apply the Logical Framework Approach (LFA) within PM&E
• Carry out participatory M&E planning
• Understand and apply participatory data collection methods
• Develop tools and techniques for rural appraisal in PM&E
• Conduct participatory data analysis
• Implement participatory impact assessment

Benefits to the Organization

Organizations whose staff attend this course will benefit from:

• Improved quality, relevance, and credibility of monitoring and evaluation systems
• Enhanced stakeholder ownership, accountability, and transparency in projects
• Better-informed decision-making based on inclusive and participatory evidence
• Strengthened learning and adaptive management practices
• Increased sustainability and impact of development interventions

Benefits to the Participants

Participants will gain:

• Practical skills in participatory monitoring, evaluation, and impact assessment
• Enhanced ability to engage communities and stakeholders effectively
• Improved competence in designing indicators, logframes, and PM&E tools
• Hands-on experience with participatory data collection and analysis methods
• Increased professional confidence and career relevance in M&E practice
• A Certificate of Completion upon successful completion

Course Duration

• Online Training: 5 days (4 hours per day)
• Classroom Training: 5 days (7 hours per day)

Course Outline

Module 1: Introduction to Participatory Monitoring and Evaluation

• Overview of Monitoring and Evaluation (M&E)
• Importance of Participatory Approaches in M&E
• Definition of Participatory Monitoring and Evaluation
• Principles and Values of Participation
• Benefits and Challenges of PM&E

Module 2: PM&E Planning and Design

• Planning the PM&E Process
• Setting Objectives and Indicators
• Developing PM&E Results Levels
• Participatory Data Collection Methods and Tools
• Participatory Data Analysis Techniques

Module 3: Logical Framework Approach (LFA)

• Introduction to the Logical Framework Approach
• LFA Analysis and Planning Phases
• Designing a Logframe
• Risk Rating in the Logframe
• Horizontal and Vertical Logic
• Using the Logframe for Activity Planning and Budget Scheduling

Module 4: Participatory Tools and Techniques

• Participatory M&E Planning
• Participatory Project Design
• Group Dynamics in Participatory Decision-Making
• Participatory Information Gathering Tools and Methods
• Quantitative and Qualitative Data Collection
• Triangulation of Data Sources

Module 5: Analysis, Reporting, and Impact Assessment

• Data Analysis in PM&E
• Quantitative Data Management Using SPSS/Stata
• Descriptive and Inferential Data Analysis
• Participatory Dissemination of Findings
• Participatory Evaluation Approaches
• Participatory Impact Assessment
• Reporting on Progress, Results, and Lessons Learned

Note: This outline provides a general structure for a 5-day training program on Participatory Monitoring and Evaluation. The specific content, activities, and duration of each session may be adjusted based on the target audience, learning objectives, and available time.