Training Course on Accounting for NGOs using QuickBooks (AFC010)
Training Course on Accounting for NGOs using QuickBooks
The Accounting for NGOs using QuickBooks training is designed to provide participants with comprehensive knowledge and practical skills in using QuickBooks for accounting in Non-Governmental Organizations (NGOs). Participants will learn how to set up QuickBooks specifically for nonprofit organizations, customize the chart of accounts, manage donations and grants, track expenses, generate financial reports, ensure compliance, and more. Through hands-on exercises and real-world scenarios, participants will gain the confidence to effectively manage NGO finances using QuickBooks.
Course Duration
Online Training: 5 days (4hrs per day)
Classroom Training: 5 days (7hrs per day)
Course Objectives
By the end of this training, participants will be able to:
- Understand the unique accounting principles and financial management needs of NGOs.
- Set up QuickBooks specifically for nonprofit organizations.
- Design and customize a chart of accounts suitable for NGO operations.
- Accurately record donations, grants, and other funding sources.
- Track restricted and unrestricted funds effectively.
- Allocate income and expenses to programs, projects, and funding sources.
- Develop and monitor budgets within QuickBooks.
- Generate standard and customized financial reports for donors and stakeholders.
- Ensure compliance with nonprofit regulatory and reporting requirements.
- Prepare for audits and perform year-end closing procedures.
- Utilize advanced QuickBooks features to improve efficiency and reporting accuracy.
Organisational Impact
Organizations whose staff attend this training will benefit from:
- Improved Financial Accuracy and Transparency – Reliable financial records and clear reporting for donors, boards, and regulators.
- Better Fund Tracking and Accountability – Effective management of restricted and unrestricted funds.
- Enhanced Donor Confidence – Accurate reporting and stewardship strengthen donor relationships.
- Stronger Budget Control – Improved monitoring of budget vs. actual expenditures.
- Efficient Program Cost Tracking – Clear allocation of expenses to specific projects and programs.
- Improved Compliance – Better preparation for regulatory filings and audits.
- Streamlined Financial Processes – Automation and efficient QuickBooks usage reduce manual errors.
- Timely Financial Reporting – Faster preparation of financial statements for decision-making.
- Enhanced Organizational Credibility – Demonstrated commitment to sound financial management practices.
Personal Impact
Participants will gain:
- Practical QuickBooks Skills for NGOs – Hands-on ability to set up and manage nonprofit accounts.
- Improved Fund Accounting Knowledge – Confidence in managing restricted and unrestricted funds.
- Enhanced Financial Reporting Skills – Ability to generate and interpret financial statements.
- Budgeting Expertise in QuickBooks – Competence in preparing and tracking nonprofit budgets.
- Audit Readiness Skills – Ability to prepare accurate financial data for audits and year-end reporting.
- Compliance Awareness – Understanding of nonprofit regulatory requirements.
- Increased Efficiency – Ability to automate processes and reduce accounting errors.
- Professional Growth Opportunities – Stronger career prospects in NGO finance, accounting, and administration roles.
- Confidence in Financial Management – Improved ability to support organizational financial decisions.
Course Outline
Module 1: Introduction to Nonprofit Organizations and QuickBooks
- Understanding the unique accounting needs of Nonprofit Organizations (NGOs)
- Overview of QuickBooks and its relevance for NGOs
- Setting up a Nonprofit Organization in QuickBooks
Module 2: Chart of Accounts for NGOs
- Designing a customized chart of accounts for nonprofit entities
- Allocating accounts to different fund categories
- Integrating income, expense, and fund accounts
Module 3: Recording Donations and Grants
- Properly recording donations and grants in QuickBooks
- Tracking restricted and unrestricted funds
- Generating reports for donor stewardship
Module 4: Managing Programs and Projects
- Allocating expenses to specific programs and projects
- Monitoring and reporting on program-related financials
- Utilizing classes and projects in QuickBooks
Module 5: Budgeting for Nonprofit Organizations
- Creating and managing budgets in QuickBooks
- Tracking budget vs. actual performance
- Modifying budgets to accommodate changing circumstances
Module 6: Financial Reporting for NGOs
- Generating standard financial reports (income statement, balance sheet, cash flow statement)
- Creating custom reports for nonprofit-specific metrics
- Utilizing QuickBooks reporting features for transparency and accountability
Module 7: Compliance and Regulatory Reporting
- Overview of nonprofit compliance requirements
- Preparing and filing IRS Form 990
- Generating necessary reports for regulatory bodies
Module 8: Year-End Closing Procedures
- Conducting year-end closing procedures in QuickBooks
- Preparing financial statements for external audits
- Reviewing and adjusting entries for accurate reporting
Module 9: Advanced Features in QuickBooks for NGOs
- Integrating third-party fundraising tools with QuickBooks
- Using QuickBooks for donor management
- Implementing automation and time-saving features
Module 10: Case Studies and Practical Applications
- Analyzing real-world examples of nonprofit accounting in QuickBooks
- Group discussions on challenges and solutions
- Practical exercises to reinforce learning
Note: The specific content, activities, and duration of each session may be adjusted based on the target audience, learning objectives, and available time.
Course Language
English
Training Methodology
This course adopts a highly practical and hands-on learning approach:
- Live QuickBooks Demonstrations – Step-by-step system setup and feature walkthroughs.
- Hands-On Practical Exercises – Participants practice recording transactions, generating reports, and managing funds.
- Real-World NGO Scenarios – Application of QuickBooks to donor-funded and nonprofit situations.
- Case Studies – Analysis of common NGO accounting challenges and solutions.
- Guided Budgeting Workshops – Building and monitoring nonprofit budgets in QuickBooks.
- Reporting Clinics – Generating donor, board, and regulatory reports.
- Compliance Simulations – Preparing documentation for audits and regulatory filings.
- Group Discussions and Peer Learning – Sharing practical experiences and best practices.
- Individual Practice Sessions – Participants complete structured exercises to reinforce learning.
- Q&A and Troubleshooting Sessions – Addressing real accounting challenges faced by participants.
Certification
Upon completion of training, the participant will be issued with a certificate of Completion.
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