Training Course on Accounting for NGOs using QuickBooks

Course Overview

The Accounting for NGOs using QuickBooks training is designed to provide participants with comprehensive knowledge and practical skills in using QuickBooks for accounting in Non-Governmental Organizations (NGOs). Participants will learn how to set up QuickBooks specifically for nonprofit organizations, customize the chart of accounts, manage donations and grants, track expenses, generate financial reports, ensure compliance, and more. Through hands-on exercises and real-world scenarios, participants will gain the confidence to effectively manage NGO finances using QuickBooks.

Course Duration: 5 days

Course Outline

Module 1: Introduction to Nonprofit Organizations and QuickBooks

• Understanding the unique accounting needs of Nonprofit Organizations (NGOs)
• Overview of QuickBooks and its relevance for NGOs
• Setting up a Nonprofit Organization in QuickBooks

Module 2: Chart of Accounts for NGOs

• Designing a customized chart of accounts for nonprofit entities
• Allocating accounts to different fund categories
• Integrating income, expense, and fund accounts

Module 3: Recording Donations and Grants

• Properly recording donations and grants in QuickBooks
• Tracking restricted and unrestricted funds
• Generating reports for donor stewardship

Module 4: Managing Programs and Projects

• Allocating expenses to specific programs and projects
• Monitoring and reporting on program-related financials
• Utilizing classes and projects in QuickBooks

Module 5: Budgeting for Nonprofit Organizations

• Creating and managing budgets in QuickBooks
• Tracking budget vs. actual performance
• Modifying budgets to accommodate changing circumstances

Module 6: Financial Reporting for NGOs

• Generating standard financial reports (income statement, balance sheet, cash flow statement)
• Creating custom reports for nonprofit-specific metrics
• Utilizing QuickBooks reporting features for transparency and accountability

Module 7: Compliance and Regulatory Reporting

• Overview of nonprofit compliance requirements
• Preparing and filing IRS Form 990
• Generating necessary reports for regulatory bodies

Module 8: Year-End Closing Procedures

• Conducting year-end closing procedures in QuickBooks
• Preparing financial statements for external audits
• Reviewing and adjusting entries for accurate reporting

Module 9: Advanced Features in QuickBooks for NGOs

• Integrating third-party fundraising tools with QuickBooks
• Using QuickBooks for donor management
• Implementing automation and time-saving features

Module 10: Case Studies and Practical Applications

• Analyzing real-world examples of nonprofit accounting in QuickBooks
• Group discussions on challenges and solutions
• Practical exercises to reinforce learning

Note: This outline provides a general structure for the Accounting for NGOs using QuickBooks training. The specific content, activities, and duration of each session may be adjusted based on the target audience, learning objectives, and available time.