Food Security and Agriculture

Training Course on Accounting for NGOs using QuickBooks

Course Overview

The Accounting for NGOs using QuickBooks training is designed to provide participants with comprehensive knowledge and practical skills in using QuickBooks for accounting in Non-Governmental Organizations (NGOs). Participants will learn how to set up QuickBooks specifically for nonprofit organizations, customize the chart of accounts, manage donations and grants, track expenses, generate financial reports, ensure compliance, and more. Through hands-on exercises and real-world scenarios, participants will gain the confidence to effectively manage NGO finances using QuickBooks.

Course Duration

Online Training: 6 days

Classroom Training: 5 days

Course Outline

Module 1: Introduction to Nonprofit Organizations and QuickBooks

  • Understanding the unique accounting needs of Nonprofit Organizations (NGOs)
  • Overview of QuickBooks and its relevance for NGOs
  • Setting up a Nonprofit Organization in QuickBooks

Module 2: Chart of Accounts for NGOs

  • Designing a customized chart of accounts for nonprofit entities
  • Allocating accounts to different fund categories
  • Integrating income, expense, and fund accounts

Module 3: Recording Donations and Grants

  • Properly recording donations and grants in QuickBooks
  • Tracking restricted and unrestricted funds
  • Generating reports for donor stewardship

Module 4: Managing Programs and Projects

  • Allocating expenses to specific programs and projects
  • Monitoring and reporting on program-related financials
  • Utilizing classes and projects in QuickBooks

Module 5: Budgeting for Nonprofit Organizations

  • Creating and managing budgets in QuickBooks
  • Tracking budget vs. actual performance
  • Modifying budgets to accommodate changing circumstances

Module 6: Financial Reporting for NGOs

  • Generating standard financial reports (income statement, balance sheet, cash flow statement)
  • Creating custom reports for nonprofit-specific metrics
  • Utilizing QuickBooks reporting features for transparency and accountability

Module 7: Compliance and Regulatory Reporting

  • Overview of nonprofit compliance requirements
  • Preparing and filing IRS Form 990
  • Generating necessary reports for regulatory bodies

Module 8: Year-End Closing Procedures

  • Conducting year-end closing procedures in QuickBooks
  • Preparing financial statements for external audits
  • Reviewing and adjusting entries for accurate reporting

Module 9: Advanced Features in QuickBooks for NGOs

  • Integrating third-party fundraising tools with QuickBooks
  • Using QuickBooks for donor management
  • Implementing automation and time-saving features

Module 10: Case Studies and Practical Applications

  • Analyzing real-world examples of nonprofit accounting in QuickBooks
  • Group discussions on challenges and solutions
  • Practical exercises to reinforce learning

Note: This outline provides a general structure for the training. The specific content, activities, and duration of each session may be adjusted based on the target audience, learning objectives, and available time.

Classroom Training Schedule

Start Date End Date Location Cost Apply
Jun 24, 2024 Jun 28, 2024 Nairobi $ 950 Register
Jul 29, 2024 Aug 02, 2024 Nairobi $ 950 Register
Sep 02, 2024 Sep 06, 2024 Nairobi $ 950 Register
Oct 07, 2024 Oct 11, 2024 Nairobi $ 950 Register
Nov 11, 2024 Nov 15, 2024 Nairobi $ 950 Register
Dec 16, 2024 Dec 20, 2024 Nairobi $ 950 Register

Virtual Training Schedule

Start Date End Date Location Cost Apply
Jun 03, 2024 Jun 08, 2024 Online $ 400 Register
Jul 08, 2024 Jul 13, 2024 Online $ 400 Register
Aug 12, 2024 Aug 17, 2024 Online $ 400 Register
Sep 16, 2024 Sep 21, 2024 Online $ 400 Register
Oct 21, 2024 Oct 26, 2024 Online $ 400 Register
Nov 25, 2024 Nov 30, 2024 Online $ 400 Register

Registration Process

Enrolling in our training programs is effortless! Upon submitting your details on the course registration link, a representative will get in touch with the relevant information.

Group Discounts

Boost your team's skills and maximize value with our attractive group discounts. Enroll 3 or more participants and enjoy significant discounts on any of our training programs.

Course Language

This Training course is offered in ENGLISH . Please indicate the language of choice during registration.

Training Approach

Our instructor-led trainings use well guided presentations, practical exercises, and group acivities. Participants are encouraged to bring any data relevant to their job responsibilities. Training manuals and additional reference materials are provided to the participants.


Upon completion of training, the participant will be issued with a certificate of Completion.

Post Training Support

Our commitment our clients success extends beyond the training program. We offer ongoing 3 months support through Q&A sessions, online forums, and access to our expert instructors.

Tailor-Made Course

We design customized training programs and inhouse workshops to meet specific training needs and organizational goals. Contact us to find out more: